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Privacy Policy

Privacy Policy for Virtus-Warrior Fit

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Effective Date: January 02, 2026

At Virtus-Warrior Fit ("we," "us," or "our"), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at virtuswarriorfit.com (the "Site"), use our personal training programs, coaching services, online resources, or any related products or services (collectively, the "Services"). By accessing the Site or using our Services, you agree to the terms of this Privacy Policy.

This Policy applies to information we collect from users, clients, and visitors ("you" or "your"). If you do not agree with this Policy, please do not access the Site or use the Services. We may update this Policy from time to time, and changes will be posted here with the updated effective date. Your continued use of the Services after changes constitutes acceptance.

1. Information We Collect

We collect various types of information to provide and improve our Services. This may include:

  • Personal Information: Data that identifies you, such as your name, email address, phone number, physical address, date of birth, gender, social media handles, payment details (e.g., credit card information for billing), and account credentials (e.g., username and password).

  • Health and Fitness Information: Details related to your fitness goals, such as medical history, injuries, physical limitations, workout preferences, nutrition data, progress tracking (e.g., measurements, photos), and responses to health questionnaires (e.g., PAR-Q).

  • Usage Data: Non-personal information about how you interact with the Site and Services, including IP address, browser type, operating system, device information, pages viewed, time spent, and referral sources.

  • Location Data: Approximate location based on IP address or, with your consent, precise location for features like in-person session scheduling.

  • Other Data: Feedback, survey responses, communications with us, or content you submit (e.g., comments, reviews, or user-generated materials).

We do not collect sensitive information beyond what's necessary for our fitness services, and we handle health data with extra care.

2. How We Collect Information

  • Directly from You: When you register for an account, enroll in programs, complete forms (e.g., health questionnaires), make payments, contact us, or participate in surveys/promotions.

  • Automatically: Through cookies, web beacons, and similar technologies that track your interactions with the Site (see Section 6 for details).

  • From Third Parties: From integrated services like payment processors, social media platforms (if you link accounts), fitness apps (e.g., for data syncing), or partners (e.g., referral sources).

3. How We Use Your Information

We use the information we collect for legitimate business purposes, including:

  • Providing and personalizing Services (e.g., creating custom workout plans, tracking progress).

  • Processing payments, managing accounts, and fulfilling orders.

  • Communicating with you (e.g., sending program updates, newsletters, or support responses).

  • Improving our Services (e.g., analyzing usage to enhance features or content).

  • Marketing and promotions (with your consent; opt-out available).

  • Complying with legal obligations, preventing fraud, or enforcing our Terms.

  • For EU/UK users (under GDPR), our processing is based on contract performance, legitimate interests, or consent.

We retain your information only as long as necessary for these purposes or as required by law.

4. Sharing of Your Information

We do not sell or lease your personal information to third parties. We may share it in limited circumstances:

  • With service providers (e.g., payment processors like Stripe, hosting services, analytics tools like Google Analytics) who assist us and are bound by confidentiality.

  • With trainers or affiliates involved in delivering Services (e.g., sharing fitness data with your assigned coach).

  • For legal reasons (e.g., to comply with laws, respond to subpoenas, or protect rights/safety).

  • In business transfers (e.g., merger or acquisition, where the buyer agrees to similar protections).

  • With your consent (e.g., sharing progress on social media if you opt in).

We ensure third parties handle data securely and only for specified purposes.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, misuse, or alteration. This includes encryption for sensitive data (e.g., payment details) and secure servers. However, no online transmission is 100% secure, so we cannot guarantee absolute security. You transmit information at your own risk.

6. Cookies and Tracking Technologies

We use cookies, pixels, and similar technologies to enhance your experience, remember preferences, and analyze usage. Types include:

  • Essential cookies for Site functionality.

  • Analytics cookies (e.g., Google Analytics) to track visits.

  • Marketing cookies for targeted ads.

You can manage cookies via browser settings, but disabling them may limit Site features. For more, see our Cookie Policy [if separate; otherwise incorporate]. We respect Do Not Track signals where applicable.

7. Your Rights Over Your Data

Depending on your location, you may have rights such as:

  • Access, correct, or delete your personal information.

  • Object to or restrict processing.

  • Withdraw consent (without affecting prior processing).

  • Portability (receive your data in a usable format).

  • Under CCPA (for California residents): Opt-out of "sales" (we don't sell data, but contact us for details); know categories collected/shared.

To exercise rights, contact us (see Section 10). We respond within legally required timeframes (e.g., 30-45 days). We may verify your identity.

8. Children's Privacy

Our Services are not intended for children under 13 (or 16 in some jurisdictions). We do not knowingly collect data from children. If we learn of such collection, we will delete it. Parents: Contact us if you believe your child has provided information.

9. International Data Transfers

If you are outside the US, your data may be transferred to and processed in the US or other countries with different privacy laws. We use safeguards like standard contractual clauses to protect transfers, as required by GDPR.

10. Changes to This Policy

We may update this Policy to reflect changes in practices or laws. We will notify you via email or Site notice for significant changes. Review periodically.

11. Contact Us

For questions, concerns, or requests, contact us at:

We appreciate your trust and are here to address any privacy issues.

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